Necessary Qualifications:
- Secondary education supplemented by formal study in commerce, supply chain management, business administration, or a related field;
- At least 6 years of experience in, procurement, contracts administration or material management preferably acquired in an international organization or a mission environment; contracting and negotiation experience working with local suppliers, vendors and official authorities; familiarity with the mission area and local procurement practices;
- Excellent knowledge of English, both written and oral, is essential; ability to draft correspondence related to the submission and evaluation of tenders, and procurement activities in general. In order to discuss with local vendors issues related to delivery dates and the quality/quantity of material delivered, excellent knowledge of local languages is needed;
- Excellent communication skills to effectively communicate with local suppliers, mission members and supervisor; good interpersonal and conflict-resolution skills and ability to co-operate and work with people of different nationalities, religions and cultural backgrounds; demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
Tasks and Responsibilities:
Under the direct supervision of the National Procurement Officer and guidance of the Contracts/Procurement Officer, the incumbent performs the following functions:
- Processes Procurement Requests (received from the requesting office); Reviews Procurement Requests, assesses completeness and correctness of these and obtains additional information from the Requestor, where required; Assists National Procurement Officer and - Contracts/Procurement Officer in co-ordination of the pre-bid processes and tender management, especially in relation to complex procurement requirements and projects;
- Prepares Request for Quotations/Bidding Documents; carries out preliminary market surveys for the purchase of goods or services in accordance with specifications received from Requestors and, where applicable, as confirmed by the relevant technical responsibles; studies supplier's literature, trade periodicals and other available information material; receives bids opened by the Tender Opening Board for tabulating tender compliance and prices; checks whether responses are complete; verifies delivery dates, country of origin, requests additional details from suppliers, where required; drafts and dispatches letters or notices of award to successful bidders;
- Issuing of Purchase Orders for signature by the Contracts/Procurement Officer; forwards information copies to the Requestor; informs the Requestor of problems encountered; takes steps to overcome obstacles; performs relevant functions in the IRMA iProduction module;
- Procurement Training, Internal Customer Support and Supplier Negotiations; explains Procurement regulations and procedures to Mission staff members to ensure a clear understanding of provisions by staff and management, and ascertains their correct application; assists in training and development of procurement staff in General Services category; participates on regular basis in negotiations/meetings with suppliers;
- Assists in updating documentation regarding suppliers; studies catalogues and visits specialized local fairs to identify, evaluate and recommend potential suppliers;
- Assists in compiling work statistics; painly based on prior purchases, provides cost estimates of items for budgeting purposes; performs related duties as assigned;
Remuneration Package:
Monthly remuneration, subject to social security deductions is 1,031.00 Euro/month. Social benefits will include participation in the Vanbreda medical insurance scheme and the OSCE Provident Fund.
Deadline: 27 November 2012
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