Objectives of the contract
The object of the contract is to assist the Agency in promoting its activities and actions covered by its mandate(s) and in particular the audiovisual and culture strands, throughout the territory of the European Union and also elsewhere in the world.
Indicative time schedule and deliverables
The indicativ e intended commencement date is 01/09/2013. Actual commencement will take place after entry into force of the contract. The
overall period of execution of the c ontract will be 12 months.
When the contract comes into force, the parties shall meet at the offices of the Agency in Brussels to define the practical terms and conditions of work and to establish a provisional schedule of the actions to be taken during the period of execution of the contract.
Services/Geographical area to be covered
The Contractor shall be responsible for organising the Contracting authority's participation in national and/or international events and exhibitions/markets.
The Contractor shall provide services at its premises and at the site of the events; most of the events are likely to be held in one of the 27 Member States or Candidate States. Some events may, however, be held outside the European Union.
Regardless of any other promotional actions and events that the Agency and the other participating Institution may envisage, the MEDIA Unit shall attend the annual professional markets listed below:
- European Film Market – February – Berlin, Germany
- International Audiovisual and Digital Content Market (MIPTV) – April – Cannes, France
- Cannes Film Market – May – Cannes, France
- International Audiovisual Content Market (MIPCOM) – October – Cannes, France
Context of the contract
The object of this contract is to provide the Agency, particularly the MEDIA Unit in charge of implementing the MEDIA programme, and
the European Commission, particularly the MEDIA Unit of DG EAC, with sevices linked to major events.
Requirements
Personnel
The Contractor employs the personnel required to perform the tasks of the present contract under its sole responsibility. It insures staff members, notably against accidents at work, and undertakes to abide by the national laws in force concerning employment, social security and tax, and health and safety.
The tenderer remains free to propose any allocation of resources to best achieve the desired results. The tenderer shall appoint a contract manager who must be able to ensure planning, team management and task coordination. The contract manager shall be supported by a team of as many experts as the contractor deems necessary to cover all the issues involved in the specific tasks.
The Contract Manager must have all the skills and experience described below:
- At least 5 years experience in the field of communication and public relations
- At least 5 years experience in the planning and management of complex projects requiring the recruitement and management of
multinational and muti-disciplined team
- Proven experience in managing contracts with a European dimension
- Be proficient in English and French, knowledge of other languages is an advantage;
The team of experts proposed by the tenderer must have, as a team, all the skills and experience described below:
- At least 5 years experience in the field of communication and public relations with regard to audiovisual and new media and/or education
and/or culture;
- In particular, some experts shall have at least ten years’ professional experience in the audiovisual/cinema field;
- Be proficient in English (French an asset, knowledge of other languages is an advantage);
- Good experience in dealing with all issues related to protocol and particpation of personalities to the type of events listed under 3.3.1;
- Capacity to design, produce, transport, build, dismantle, maintain and adapt various exhibition stands;
- Capacity to design, print, deliver and distribute any promotional material.
Resources to be provided by the contractor
The contractor shall ensure that the experts have the necessary support and resources, especially as regards administration, secretariat, translation and interpretation, to allow them to devote themselves fully to their task.
Furthermore, the contractor shall ensure its ability to provide any other form of promotional material needed for performing the tasks listed under 3.3.2, such as video clips, mobile applications, dedicated website etc.
Volume of the Contract
The maximum ceiling of the framework contract is: EUR 20 000 000 over four years.
As an indication, the total amount relating to the services to be provided to the MEDIA Unit of the Agency for the annual volume of act
ivity indicated in point 3.3 (setting up and running stands at the MIPTV, MIPCOM, Berlin and Cannes Festivals, and including renting spaces
- exhibition area and advertising space - with the organiser) is estimated to be around EUR 2 500 000 per year.
As an indication, the amount relating to the services to be provided to DG EAC for the volume of activity indicated in point 3.3 is estimated to be around EUR 300 000 - 600 000 per year.
Deadline: 26 April 2013
For more info click here