Background
OSCE missions and field activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. Each mission has a different mandate, but generally work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.
The OSCE Presence in Albania (PiA) provides assistance to Albanian authorities and civil society on promoting democratization, rule of law, human rights and onconsolidating democratic institutions in conformity with OSCE principles, standards and commitments.
Eligibility
- University degree in public or business administration, administrative law or equivalent preferably with specialization in finance or
accounting and/or personnel management;
- Six years of progressively responsible professional experience in general administration and/or financial management, preferably in an
international environment or within operational missions;
- Computer literacy, with very good knowledge of office applications, including knowledge of an ERP system;
- Professional fluency in English, with good communication and drafting skills; working knowledge of other OSCE working languages and the
local language would be an asset;
- Flexibility and adaptability to live in difficult conditions;
- Possession of a valid automobile driving license and ability to drive using manual transmission;
- Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure;
- Ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds
while maintaining impartiality and objectivity;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
Responsibilities
Under the supervision of the Head of Mission (Fund Manager), the incumbent is responsible for day-to-day implementation of and compliance with the Common Regulatory Management System. More specifically, the incumbent will supervise 3 professional staff and 21 local staff in the Fund Administration Unit (FAU) and will be tasked with:
- Advising the Head of the Presence and programme managers on administrative policies, management of financial, human, and material
resources and on budgetary implications of programme initiatives;
- Ensuring that financial and human resources are used efficiently and in accordance with the OSCE Financial and Staff Regulations and
Rules; adapting these to local conditions when necessary in coordination with the Secretariat and advising on action to be taken under
exceptional circumstances;
- Preparing budget proposals in accordance with the performance based programme budgeting process, effecting payments and monitoring
expenditures and financial performance within the approved budget; serving as administrative approving officer;
- Implementing appropriate control and reporting procedures to safeguard the Presence’s resources;
- Establishing staffing requirements and ensuring the recruitment of staff in accordance with standard OSCE recruitment practices;
- Ensuring that staff in the FAU are properly trained and evaluated; overseeing welfare issues and staff/management relations;
- Ensuring that goods and services are accurately assessed, budgeted for and procured; drawing up contracts in accordance with the OSCE
procurement standards and instructions and within the limits of delegated authority;
- Maintaining the supply chain and inventory systems; implementing asset management standards and cost effective vehicle, travel and
buildings management;
- Acting as the focal point for risk management activities; implementing the comprehensive organization-wide insurance programme in the
Presence, ensuring risks are identified and that there is adequate coverage;
- Ensuring that information and communication technology and the records and documents management system are maintained in
accordance with the standards of the Organization;
- Performing other related duties as assigned, such as liaising with local authorities on matters related to the status of international and local
staff in the host country.
Deadline: 11 June 2013
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