Background
OSCE missions and field activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. Each mission has a different mandate, but generally work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.
The OSCE Mission in Kosovo (OMiK) was established by the OSCE Permanent Council on 1 July 1999. It forms a distinct component of the United Nations Interim Administration Mission in Kosovo (UNMIK). The Department of Administration and Support deals with the application of Financial and Staff Regulations, Rules and Administrative Instructions in the Mission.
Eligibility
- Advanced university degree in Business Administration, Management, Public Administration, Finance and Accounting or a related field;
additional academic background in Political Science and/or International Relations would be an asset;
- Ten years of senior managerial experience in operations, programme management and administration in a national or international context;
experience in an international organization and/or in a mission environment is desirable;
- Thorough understanding of multi-disciplinary issues in international co-operation and development;
- Demonstrated ability to provide leadership and to motivate staff; an ability to plan and schedule work to be carried out by organizational
divisions;
- Excellent written and oral communications skills in English, knowledge of another OSCE language would be an asset;
- Computer literacy with practical experience in Microsoft applications and thorough knowledge of related databases;
- Flexibility to adapt to changing circumstances and to respond to emergency situations;
- Ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds;
- Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
- Excellent physical condition;
- Possession of a valid automobile driving license and ability to drive using manual transmission;
- Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure.
Responsibilities
Under the overall supervision of the Head of Mission/Deputy Head of Mission, the incumbent manages the Department of Administration Support (DAS), and ensures that the OSCE rules and regulations are enforced and in line with current and transparent administrative practices. In addition, s/he promotes a performance-based management culture. More specifically s/he will be tasked with the following:
- Advising the Head/Deputy Head of Mission on administrative policies and issues related to the strategic planning and management of the
Mission (OMiK Headquarters and Regional Centres/Offices), the co-ordination of work with the OSCE Secretariat, and the co-operation with
international organizations established at the duty station;
- Informing the Head/Deputy Head of Mission of the departmental work plan, the management of financial, material and human resources
including procurement, IT and logistics, and advising on projects and programmatic issues elaborated by the DAS; participating in and
contributing to planning initiatives for the Mission as a whole;
- Co-operating closely with the Directors of relevant Departments to optimize administrative services and to provide a functional
infrastructure in support of programme implementation;
- Co-ordinating policy-related issues and important human resources and financial/budgetary matters with senior management/officials of the
OSCE Secretariat;
- Establishing and maintaining an efficient, cost-effective and transparent organizational structure, human resources/budgetary requirements
and project priorities for the Department;
- Directing and being accountable for the resources and activities of the Department, the development of the departmental work plan, the
yearly budget proposal and mid-year budget reviews, and management of the staffing table;
- Overseeing the development and execution of policies including the implementation of the approved budgets; controlling the allotments,
providing leadership to senior supervisors of the Department and promoting a management culture through training and discussion;
issuing directives and guidelines for cost-effective management of the DAS;
- Promoting and maintaining effective staff/management relations;
- Centralizing, reviewing and endorsing training requests presented by programme and administrative units; advising on training needs and
resources, and preparing submissions for Head of Mission consideration and approval;
- Contributing to Mission policies that ensure occupational health; contributing to safety programmes that provide for environmental safety
and the overall protection to safeguard the physical and psychological well-being of Mission Members;
- Performing other related duties as required.
Deadline: 04 June 2013
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