Description
Under the direct supervision and overall guidance of the Country Director, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work. The Program Assistant works in the same unit as the Program Officers and supports them in portfolio management.
The Programme Assistant works in close collaboration with the operations, programme and project staff in the CO and UNDP HQ as required to exchange information and support programme delivery.
Responsibilities
I. Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:
- Collection, analysis and presentation of information for identification of areas for support and programme formulation
implementation.
II. Provides effective support to management of the CO programme focusing on the achievement of the following results:
- Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of
unutilized funds, operational and financial closure of a project.
- Presentation of information for audit of NEX projects.
III. Provides administrative support to the Programme Unitfocusing on achievement of the following results:
- Preparation of non-PO vouchers for development projects.
- Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the
vouchers with budget check errors, match exceptions, unapproved vouchers.
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
- Making budget check for requisitions, POs and vouchers.
IV. Supports resource mobilizationfocusing on achievement of the following results:
- Review of contributions agreement, managing contributions in Atlas.
V. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on programme.
- Contributions to knowledge networks and communities of practice.
- Accurate data entry and financial information have an impact on the quality and implementation of the UNDP programme. A client
oriented and efficient approach impact on the image of UNDP in the country
Competencies
- Demonstrating/safeguarding ethics and integrity;
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating team work;
- Facilitating and encouraging open communication in the team, communicating effectively;
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the
responsibility of each staff member;
- Informed and transparent decision making.
Skills and Experience
- University degree in Economics/ Finance/ Administration /Political Science / Social Science or other relevant fields.
- At least 5 years of relevant experience in administration or project/programme support service;
- Previous experience with international organizations would be considered an asset;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and
database packages.
- Fluency in English and Albanian.
Deadline: 15 August 2014.
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