Description
Under the direct supervision and guidance of the Country Director, the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations. The Program Associate works in the same unit as the Program Officers and supports them in portfolio management.
The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.
Responsibilities
I. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of
the following results:
- Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of
RBM tools and establishment of management targets (BSC).
- Presentation of background information for formulation of country programme, draft project documents, work plans, budgets,
proposals on implementation arrangements.
II. Provides effective support to management of the CO programme focusing on the achievement of the following results:
- Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status,
determination of unutilized funds, operational and financial close of a project.
- Provision of guidance to the executing agencies on routine implementation of projects.
- Presentation of information for audit of NEX projects, supports implementation of audit recommendations.
III. Provides administrative support to the Programme Unit focusing on achievement of the following results:
- Review of NEX projects Financial Reports; preparation of non-PO vouchers and Requisitions for development projects.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed,
transactions are correctly recorded and posted in Atlas.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved
vouchers.
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
- Making budget check for requisitions, POs and vouchers.
IV. Supports resource mobilizationfocusing on achievement of the following results:
- Analysis of information on donors, preparation of donor’s profile.
- Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
V. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on programme.
- Synthesis of lessons learnt and best practices in programme.
- Sound contributions to knowledge networks and communities of practice.
Competencies
- Demonstrating/safeguarding ethics and integrity;
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating team work;
- Facilitating and encouraging open communication in the team, communicating effectively;
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the
responsibility of each staff member;
- Informed and transparent decision making.
Skills and Experience
- University degree in Economics/ Finance/ Administration /Political Science / Social Science or other relevant fields.
- At least 6 years of relevant experience in administration or project/programme support service;
- Previous experience with international organizations would be considered an asset;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and
database packages.
- Fluency in English and Albanian.
Deadline: 15 August 2014.
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