Service project between the bit schulungscenter NfG GmbH & Co KG and the Central Financing and Contracting Department of the Ministry of Finance, is seeking to recruit an Office Manager to participate in the above-mentioned 20-month EU funded project. Main base of work will be Skopje.
Office Manager will be responsible for:
- Coordination of the flow of all working documents in liaison with other members of the project team
- Following the teams policies and procedures and maintaining confidentiality of proprietary information
- Entering and retrieving information in computer databases updating records, files etc.
- Creating and maintaining computer and paper-based filing and organization systems for records, reports, documents, etc.
- Book keeping of project expenses incurred in the country
- Preparing and reviewing written documents accurately (notes, letters, follow ups. meeting minutes, etc.) and answering telephones using
appropriate etiquette.
- Coordination of all travel arrangements to include flights, local connections/transport, hotel bookings etc, in connection with the project
activities
- Interpretation during meetings as necessary as well as translation of reports
- Expatriation services, including filling up forms regarding VAT exemption. ID Cards, etc.
- Providing facility management coordination and managing office supply needs.
The successful candidate should have the following profile:
- Proven administrative experience of at least five years in an international fast paced working environment
- Ability to build and maintain good relationship? both internally and externally
- Strong organisation and planning skills Ability to prioritize own workload
- Higher education degree
- Computer literacy- proficiency in Microsoft Word, Excel and PowerPoint
- Fluent written and spoken English and Macedonian - Fluent Albanian will be considered an asset
- Dynamic/fast paced and multitasking
- Excellent communication, people and interpersonal skills
- Prior experience in EC funded project will be considered an asset
Please submit comprehensive curriculum vitae in English and in EU format available for download at the following address. http://www.bitonline.com/en/contact/careers
Applications must indicate the reference number (09-38876/1 -OA) and must be submitted to:
Attention: Ms Theresa Wutz, e-mail: theresa.wutz@bitonline.cc
Any application received after this date will not be taken into consideration.
Deadline: 20 February 2012
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